contingency planning

Peace of mind is priceless. By preparing ahead of time for emergency situations, you can rest assured your business is taken care of by the best. If an unplanned outage or a critical need arises, our team is here 24/7 to ensure a quick response and expert installation. Our contingency plans cover all your utility needs- HVAC, power, compressed air, and dehumidification. Implementing a plan that identifies your building’s critical needs in the event of an outage will help mitigate the damages and costs incurred by unforeseen risk. For businesses with multiple sites/facilities, our plans can encompass each location with its specific tonnage of cooling, power requirements, and connection points to minimize an unplanned outage.

 
 

> guaranteed availability

> reduced standby pricing

> 24 / 7 / 365 support

> customizable plans

> august - october

3-month plans

HRS offers 3-month contingency plans to help you prepare for hurricane season. This type of plan provides the peace of mind that, no matter what, we have what you need when you need it. Those opting for this plan can secure temporary/emergency power for the season with our reduced standby pricing options. The risk of taking a reactive approach to renting emergency equipment is typically lack of equipment availability and sky high emergency rates surrounding major weather events like hurricanes, floods, and freezes. Having a contingency plan in place guarantees equipment availability for your exclusive use in case of equipment damage/failure or loss of power. Don’t settle for whatever is available at the last minute. Partner with us to ensure you receive the best possible critical support during any emergency.

 

6-month plans

HRS offers 6-month contingency plans beginning June 1st and running through November 15th of each year to align with hurricane season. These plans can be completely customized for your specific needs. They typically consist of larger scale equipment that is highly utilized and sometimes unavailable for rent during peak season. By partnering with us for your temporary equipment needs, you are ensuring minimal downtime for your facility when it counts the most - during hot summer months when hurricanes are most likely to make landfall. By implementing a long-term contingency plan, you will avoid paying high emergency rates while guaranteeing the availability for your facility.

 
 
 

guaranteed availability <

reduced standby pricing <

24 / 7 / 365 support <

customizable plans <

June - November <

< 1 > financial risk analysis

The contingency process begins with a review of the different functional areas of your facility, their dependence on power, HVAC, and compressed air equipment, and the impact a loss could potentially have. By understanding the importance of these items to your operations and quantifying their financial impact, we can determine the areas that need to be considered.

 

< 2 > risk assessment

We will identify the potential causes for an interruption and rank them based on cost impact, probability of occurrence, and system downtime.

 

< 3 > equipment identification

Your account manager will work with you to document all equipment in your HVAC and power systems, including their operating conditions. This process may uncover system weaknesses that need to be addressed prior to implementation of the plan.

 

< 4 > prioritization

We will evaluate your most critical facility loads and process needs for essential operations, including those with the highest financial implications for your business. At this point, you may want to consider load prioritization and/or load shedding to reduce the amount of capacity required. For a short period of time, you may be able to operate with higher air temperatures in certain areas and completely shut down others.

 

< 5 > system connection

How and where connections are made helps reduce time and money. Care will be taken to choose a location that is easily accessible and that requires the least amount of temporary installation material to keep additional costs to a minimum.

 

< 6 > power availability

The need to document the available voltage(s) and amperage is vital because a transformer or generator may be required. Even if your power has not been affected, some temporary units may require more power than your existing units.

 

< 7 > electrical connection

Whether existing electrical service is adequate or new electrical service will be installed, we will establish the location of the temporary electrical connection(s) and how they will be made.

 

< 8 > temporary equipment location

Equipment location is important for determining how much electrical cable, chilled water hose and/or flex duct will be required. We will also consider safety of the public and personnel, security, ease of placement, equipment clearances, structural loads, ground firmness and level, noise, emissions (generator), public visibility, auto and pedestrian traffic, permits, and many other things to minimize the impact on normal operations.

 

< 9 > plan creation

Your account manager will provide your organization with a plan proposal. Included in the proposal are the recommended temporary equipment solutions, the total investment required (both capital and expense), budgetary figures for the temporary solutions (including first and recurring costs), and detailed roles and responsibilities for internal and external resources.

 

< 10 > implement & review

To help expedite the ordering and delivery of a temporary system in an emergency situation, it is important to make sure that all documents, such as purchase orders and rental agreements, are completed, and all recommended building modifications are made. We also recommend that the plan be reviewed at least once a year, or when any facility changes are made.